Instructions for registering with the Government Funders Database and uploading documents

As part of Government’s Reducing Bureaucracy programme your organisation is required to register with and upload a number of master documents to the Government Funders Database (GFD).

Registration and logging in

Register your organisation with GFD.

Those organisations who have previously registered with GFD can log-in.

If you are unsure whether your organisation is registered or not, you can search for an organisation.

Uploading documents

The documents which MUST be uploaded to the GFD are as follows:

• Constitution and/or Memorandum and Articles of Association
• Most recent set of Audited/Certified/adopted accounts.
• Organisation Chart
• List of office bearers
• Rental agreement (if applicable)

Logging In

• Click on link: https://govfundingpublic.nics.gov.uk/Home.aspx
• Click on “click here to enter”
• From the home page click on “register/log in”.
• Type in organisation unique reference number (number only) and password (these are in the letter received at registration). If you have forgotten your log-in details or require any assistance with GFD, please email vcd@communities-ni.gov.uk
• If you have not logged in recently you will be asked to change your password.
• To change your password:
  • type in the old password in the top box and then type in your new password in the second box, then repeat your new password in the third box.
  • Click on change password.
  • Click on continue.
  • You will return to the log in screen.
• Type in organisation unique reference number and new password.
• Click on Log In.
• This will take you to the Organisation Details screen.

To add a new document

• Click on Edit Attached Organisation Documents.
• New documents attachments page contains 2 tabs Key Documents and Archived Documents
• Click on “Add a new document”
• Using <key document title>, click on drop down box and select the relevant key document listed
• Click on <browse> to select the correct document from your files
• Double click on the chosen document
• Click on <upload> – the key document will now be added.
• If a key document, with the selected key document title, already exists it will automatically be archived after you click on the <upload> button.
• Repeat these steps to add each document.

To archive a document

• You can use this option to directly archive a key document
• You must first select a document by clicking on <Select> beside the chosen document
• Click on the <archive a document> tab. You will be asked to confirm that you wish to archive the document, before it is archived.

Archived documents

• This tab holds all archived documents. Users cannot amend this list.

To return to the Organisation Details screen

• Click on <Back> to return to the Organisation Details screen
• The documents added will now be visible on this screen
• The documents can be viewed by clicking on the chosen document